Web Content Display (Global)
Accepted file names and formats for online submission
When submitting assessment materials online, teachers need to use accepted file names and accepted file formats. This allows the system to automatically identify assessments and match them with student records. Teachers are able to upload multiple files at once, or one at a time. This means a faster workflow and less mistakes.
Files that are not named correctly, or have an incompatible format, or contain a virus will be rejected. If files are rejected, teachers will need to check the file name and format then upload again.
Accepted file names
For the system to identify an assessment, teachers need to include the student's SACE registration number, subject code and assessment type code in the file name. Free text is mandatory and should be included at the end of the file name to further identify the assessment, e.g. 'Health diabetes investigation' or 'Task 3'.
Examples of accepted file names
| Student SACE registration number (7 characters) |
Subject code (6 characters) |
Assessment type code (3 characters) |
Free text (100 character limit, can include spaces) |
Accepted file name |
|---|---|---|---|---|
| 123456R | 2XXX20 | ATX | free text | 123456R-2XXX20-ATX-free text |
| 123456R | 2HEH20 | AT4 | Health diabetes investigation | 123456R-2HEH20-AT4-Health diabetes investigation |
| 123456R | 2PPS20 | AT2 | Philosophy analysis | 123456R-2PPS20-AT2-Philosophy analysis |
Accepted file formats
Teachers should consider these formats when planning student learning and assessment. Arranging for students to submit their work electronically using accepted file formats, or allowing time for file conversion will make the process easier for everyone.
For advice on submitting non-written materials, see Preparation of non-written materials [DOCX 661KB].
Schools Online will accept these file formats:
| Type of file | Accepted file formats |
|---|---|
 Document |
PDF, Microsoft Office 2010 (including DOC/DOCX, XLS/XLSX, PUB, PPT/PPTX) |
 Image |
JPEG/JPG, GIF, PNG |
 Video |
MOV, AVI, WMV, MP4, MPG, WebM, MKV, M4V |
 Audio |
MP3, WAV, AIFF, AAC, FLAC, M4A, OGG, PCM, WMA |
 Other |
Adobe Creative Suite CS5 (including PSD, INDD, AI) |
 Allfile types |
View all file types [PDF 70KB] |